Buyer's Guide for Top Project Management Software

Found our list of Project Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What Is Project Management Software?
  2. What Does Project Management Software Do?
  3. Types of Project Management Software
  4. Key Features of Project Management Software
  5. Why Use Project Management Software?
  6. Why Project Management Software Is Important for an Organization?
  7. Who Uses Project Management Software?
  8. Advantages and Disadvantages of Project Management Software
  9. Things to Consider While Buying A Project Management Software?
  10. Top 10 Project Management Tools

What Is Project Management Software?

Project management software is a digital tool that helps businesses plan, execute, and track projects from start to finish. It helps businesses to manage all aspects of a project, including planning, scheduling, budgeting, resource allocation, and risk management. Project management tools are essential for businesses that want to improve their project delivery processes and enhance their overall project management capabilities.

What Does Project Management Software Do?

Project management software is a must-have tool for project managers and stakeholders, as it helps them seamlessly manage multiple projects. The software is used to facilitate team collaboration, assign & reassign tasks, track workflow and ensure that the entire process is executed as per plan.

It is a highly beneficial tool for project managers and executives as it helps them drive multiple projects simultaneously, achieve team objectives and analyse productivity. Moreover, project management software has many features that allow you to handle workloads, control output and distribute resources easily.

Types of Project Management Software

  • Agile project management software: This type of software is designed to support Agile methodologies, such as Scrum and Kanban. It provides tools for prioritizing and tracking tasks, and facilitates communication and collaboration among team members.
  • Waterfall project management software: This type of software is designed to support the Waterfall methodology, which follows a sequential, step-by-step approach to project delivery. It provides tools for defining and tracking tasks and milestones, as well as for managing budgets and resources.
  • Hybrid project management software: This type of software combines elements of both Agile and Waterfall methodologies. It provides the flexibility to switch between approaches as needed and can accommodate projects with both iterative and sequential components.
  • Scrum project management software: This type of software is specifically designed to support the Scrum Agile methodology. It provides tools for tracking progress, conducting daily stand-up meetings, and managing sprints.
  • Kanban project management software: This type of software is specifically designed to support the Kanban Agile methodology. It provides a visual representation of work in progress, allowing team members to prioritize and manage tasks efficiently.
  • Task management software: This type of software provides tools for organizing, prioritizing, and tracking tasks and projects. It may also include features for collaboration, communication, and time tracking.
  • Time tracking software: This type of software is designed to help individuals and teams track the amount of time spent on specific tasks and projects. It can also generate reports on time usage for billing and time management purposes.
  • Resource management software: This type of software provides tools for planning and scheduling the allocation of resources, such as personnel, equipment, and materials. It can help to ensure that projects are completed on time and within budget by optimizing the use of resources.
  • Budgeting and financial management software: This type of software provides tools for creating, tracking, and monitoring project budgets. It can also generate financial reports and help with invoicing and expense management.
  • Collaboration and communication software: This type of software provides tools for facilitating communication and collaboration among team members, including features such as instant messaging, file sharing, and task assignment. It can help to improve productivity by enabling team members to work together more effectively.

Key Features of Project Management Software

Here is the list of project management software features that will boost your project's performance.

  • Project Planning: The software enables you to set project milestones, due dates, and key tasks during the planning phase and it helps in prioritising tasks, sharing team calendars, scheduling tasks that are in the pipeline etc. This feature saves a lot of time and allows managers to focus on other important tasks.
  • Task Management and Scheduling: Any normal project management software would offer numerous methods to handle the workflow. You can use calendars, Gantt charts and timelines to view tasks in progress and pending work. The work scheduling and assigning tool allows you to assign experienced team members on critical projects and track the entire workflow.
  • Resource Management: Resource management is integral to project management and is important to achieve the desired goals. Therefore, one of the must-have features of project management software is resource management. This feature helps manage all the resources from one place, thus, reducing the workload of the managers.
  • Document management: This feature allows quick and secure sharing of documents, contact lists and calendars with internal and external stakeholders. Fast access to the system can also enable users to upload or retrieve data. Moreover, with project management software, authorised users can access company assets from anywhere via any internet-connected device.
  • Collaboration and Communication: The software provides a centralised platform for project managers and team members to exchange information, collaborate on tasks, and share progress updates. This helps ensure everyone is on the same page and working towards the same goals.
  • Reporting: Manual reporting is time-consuming as well as prone to errors. Software that comes with reporting feature will help make the lives of team members and managers easier, making it a must-have feature.
  • Budget Management: Budget management is another key feature of project management software. It helps project managers to keep track of project expenses and ensure that projects are completed within budget. The software also helps managers to monitor spending, identify potential cost overruns, and take corrective action to keep the project on track.
  • Risk Management: Risk management is a critical component of project management software. It helps project managers to identify and assess potential risks, implement mitigation strategies, and monitor risk mitigation progress.

Why Use Project Management Software?

You need best project management tools to handle your work easily and get your projects out on time. Let's look at other important areas where this software system can help.

  • Increased productivity and efficiency: Project management software streamlines work processes and automates repetitive tasks, freeing time for team members to focus on more value-adding activities. This leads to increased efficiency and productivity, as teams can complete tasks faster and with fewer errors.
  • Effective Management of Resources: Whether you are a project manager or freelancer, effective resource management is vital for the timely completion of your work. Project management software can help you with time management, task scheduling, allocating skilled or unskilled resources and reserving space & equipment. Moreover, you can also create Gantt charts to get a visual overview of your projects.
  • Better organisation and collaboration: It provides a centralised platform for teams to store, access, and share information and resources. This makes it easier for team members to work together and coordinate their activities, leading to better organisation and collaboration.
  • Identification and Mitigation of Risks: You get in-depth reports, detailed insights, and various ways to check your data. Thus, it becomes easier for you and your team to find out errors and resolve them as soon as possible. The software also helps you create charts and analyse SWOT (strengths, weaknesses, opportunities & threats).
  • Better tracking and monitoring of progress: This software provides real-time visibility into project progress, allowing teams to track milestones and deadlines, monitor resource utilisation, and make informed decisions. This helps teams to stay on track and avoid delays.
  • Project performance and metrics: Project management software provides real-time insights into project performance and metrics, allowing teams to identify trends and make informed decisions. This helps organisations to improve project delivery, increase accountability, and achieve better results.
  • Increased accountability and reduced errors: It provides a clear record of task assignments and progress, making it easier for teams to monitor and hold each other accountable. This helps to reduce errors and improve the quality of work, resulting in a higher degree of accuracy and reliability.

Why Project Management Software Is Important for an Organization?

All project managers work on numerous projects at the same time, and they have multiple employees working on them. For timely completion, you need to manage your resources and projects effectively. You also have to inform your team about the progress and keep them on the same page, which is difficult.

This is where you can use project management software to remove roadblocks in your work. Let's dig deeper to know why this software is critical for your business.

  • Effective Resource Allocation: Project management software gives you a bird's eye view of resources and their workload. The bigger picture allows you to distribute the work evenly and make informed decisions regarding work allocation. This way, you can ensure that your team is always ready and motivated to do the tasks. Moreover, the software empowers you to use custom charts and productivity features to find out about under or over-utilised employees.
  • Clarity of Goals and Responsibilities: When a team doesn't understand its objectives, it affects the project's success ratio. But once you have project management software in place, you can easily provide clarity of goals to everyone and keep them on the same page. The tool lets you divide difficult and bigger tasks into smaller pieces and allow you to prioritise the tasks according to urgency.
  • Budget Tracking: When you manually track the costs of your projects, you might make some errors or skip an expense and go over budget. This is why project management software is a must-have tool in your repertoire that allows you to meticulously track every expense with perfection. From the planning stage to the execution process, every little cost can be easily managed. Moreover, you can also find out about the money leaking and high earning aspects of your business.

Who Uses Project Management Software?

Organisations of all sizes and industries use project management software to plan, execute, and track their projects. Some common users include:

  • Project managers: To manage projects, track progress, and communicate with stakeholders.
  • Teams: To collaborate and organise tasks, deadlines, and resources.
  • Business owners: To manage resources, prioritise tasks, and track progress.
  • Agencies: To manage multiple projects and clients.
  • Freelancers: Manage projects, collaborate with clients, and track time and expenses.
  • Non-profits: To manage volunteer and donation resources and track progress towards goals.
  • IT departments: To manage software development projects and track progress towards deliverables.
  • Construction companies: Construction companies use project management software to manage construction projects and track progress, budgets, and resources.
  • Manufacturing companies: Manufacturing companies use project management softwareTo manage production schedules and track progress towards deadlines.

Advantages and Disadvantages of Project Management Software

Advantages of Project Management Software

  • Share Ideas and Resources: Project management software provides a common platform for all employees in your organisation to share their ideas and resources. It acts as a central database for everyone, where people share their insights and get effective results. Furthermore, there is no need to carry flash drives or files to transfer information because every piece of data can be easily stored & transferred via cloud storage.
  • Predict and Forecast: It can predict, forecast and provide solutions to certain problems. When projects are about to go over budget or behind the deadline, the tool sends an alert to the project manager. Furthermore, the software optimises decision-making by offering valuable suggestions and insights.
  • Access Projects from Anywhere: A delayed response in some cases may cause severe consequences for the project. Nowadays, almost all top-grade project management software comes with cloud-based storage and mobile applications. Cloud project management software can be used from any internet-connected device like mobile phones or computers to retrieve the required information instantly.
  • Seamless Communication with Clients: Although email is an effective mode of communication with clients, it doesn't provide the facility for real-time transfer of information. Both parties must wait for each other's response, leading to project completion delays.
  • While on the other hand, project management software is an effective platform for both teams and clients to stay connected with each other. They can have productive discussions on various projects. Also, clients can track the progress, check assignment boards, inspect docs & designs and give feedback through a single platform.

Disadvantages of Project Management Software

No matter how much efficient project management software might be, there are some minor drawbacks to using this solution. Let's look at some important drawbacks that PMS software might have.

  • Expensive Investment: For a start-up, it may not be wise to invest in project management software because there are associated costs for added features & users. Although the software provides many helpful solutions, these solutions often need customisations or updates that can be costly to implement and complex even for large companies.
  • Hard to Adapt: When the project management process moves from manual to software, it cannot be easy to adapt for some people. Thus, you need to provide special training sessions for the employees who'll work on the software.
  • Vulnerable to Data Breach: In project management software, the database is accessible to all employees, hence there is a high probability of leaks and data vulnerability. Data can also be shared with unreliable sources, which may jeopardise your project's or your company's future.
  • Learning Takes Time: Even though project management software is used to help organisations seamlessly manage their projects, users may take some time to learn all its functionalities. The learning process is easy for a simple tool, but a complex and feature-heavy management solution may require some more time to get used to.

Things to Consider While Buying A Project Management Software?

When considering purchasing project management software, there are several factors to keep in mind:

  • Requirements: Determine your organisation's specific needs and select software that meets those requirements.
  • Easy to Use: The software should be simple, easy to use and meet your team's requirements. Most of the tools come with free trials, so you can check what it's like to work on it before taking the final decision.
  • Data security: Functionality is the top priority for most companies, but if the data isn't safe, then the reputation of your company is also at risk. The software should meet industry standards for data security and privacy. If it is a cloud-based system, make sure that it has all the security and authentication processes in place for secure usage, and if it's a hosting platform, it should have 128-bit encryption.
  • Customisation: Having all the features in a project management software is great, but it's even better if it comes with a customisation facility. You should be able to personalise the workflow and manage projects, time and tasks per your requirements.
  • Integration: Ensure that the software integrates with other tools you currently use to minimise disruption to your workflow.
  • Cost: Consider the upfront cost and any ongoing fees, as well as if the software fits within your budget.
  • Customer support: The software provider should offer excellent customer support and training resources.
  • Mobile accessibility: Make sure the software is accessible on mobile devices and can be used on the go.

Top 10 Project Management Tools

Here is the list of best project management software for business

Top 10 Project Management Software
Project Management Tools Best For
Asana Team collaboration and task management
Trello Agile project management and visualization
Monday.com Customizable workflows and team collaboration
Jira Software development and IT project management
Basecamp Team communication and file sharing
Airtable Project management with flexible database capabilities
Wrike Complex project management and resource scheduling
Smartsheet Project management with spreadsheet functionality
ClickUp Customizable project management and productivity tracking
Todoist Personal task management and collaboration with teams

Author: Kalpana Arya

Best Project Management Software in 2023

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(Showing 1 - 20 of 100 products)

TaskOPad

TaskOPad

By TaskOPad

4.8 (6 reviews) Write a Review

Starting Price

₹236/User/Month

Inclusive of all taxes

TaskOPad is an end-to-end project management tool that is helping enterprises in streamlining functions like projects,... Read More About TaskOPad

Asana

Asana

By Asana

4.6 (11 reviews) Write a Review

Starting Price

₹824/Month

Inclusive of all taxes

Asana is a cloud-based project management solution for enterprises. This SAAS program is capable of streamlining team c... Read More About Asana

D Katia Project And Task Management

D Katia Project And Task Management

By DKatia

4.6 (3 reviews) Write a Review

Price On Request

Project & Task Management is an ERP solution which enables organizations to create and manage projects along with th... Read More About D Katia Project And Task Management

Meshink Project Management

Meshink Project Management

By Indian Mesh

4.8 (4 reviews) Write a Review

Starting Price

₹82,600

Inclusive of all taxes

Meshink Project Management software is the perfect solution for project managers to keep a tab on their team members, tr... Read More About Meshink Project Management

Wrike, SmartTask, Trello and Toggl Plan are some popular project management tools for beginners.

Some of the top-rated project management tools are Asana, Trello, Monday.com and WorkflowMax.

Some of the popular project management software are: Wrike, Monday.com, Trello and Asana.

Project management tools are used for assisting a team or individual in streamlining and managing multiple projects effectively.

Monarch M-CMA

Monarch M-CMA

By Monarch Infotech Services

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Price On Request

Monarch Credit Monitoring Arrangement is a software for preparing project and calculation of various figures for a loan... Read More About Monarch M-CMA

CA Office Pro

CA Office Pro

By DigiEn InfoSoft LLP

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Starting Price

₹14,750/Year

Inclusive of all taxes

CA Daksh is one of the best CA office management software for Indian markets. The software offers an easy to use inter... Read More About CA Office Pro

Microsoft Project (MOLP)

Microsoft Project (MOLP)

By Microsoft

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Write a Review

Price On Request

Microsoft Project is a project management software that makes it easy for managers to execute their projects. It makes t... Read More About Microsoft Project (MOLP)

Aarvi Real Estate Solution

Aarvi Real Estate Solution

By Aarvi Technology

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Price On Request

Aarvi Real Estate Solution is a business management software for large real estate companies having a wider reach. The... Read More About Aarvi Real Estate Solution

TYASuite Project Management Software

TYASuite Project Management Software

By TYASuite

4.6 (9 reviews) Write a Review

Starting Price

₹235

Inclusive of all taxes

TYASuite Project Management Software is a complete Project Management Software designed to serve Startups, SMBs, SMEs an... Read More About TYASuite Project Management Software

EFF Factor Software

EFF Factor Software

By Piirttu Innovations Pvt. Ltd

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Price On Request

EFF FACTOR SOFTWARE is one of the best office management software for a wide range of office professionals. This office... Read More About EFF Factor Software

ProofHub Project Management

ProofHub Project Management

By ProofHub

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Price On Request

ProofHub’s work management system brings your projects, remote teams and clients under one roof, empowering you to... Read More About ProofHub Project Management

Monday.com

Monday.com

By Monday

4.7 (3 reviews) Write a Review

Starting Price

₹24,612/Month

Inclusive of all taxes

Monday Software is one of the best Project Management Software in India. Monday Task Management Software best helps mana... Read More About Monday.com

Wrike

Wrike

By Wrike

4.8 (2 reviews) Write a Review

Starting Price

₹809/Month

Inclusive of all taxes

Wrike is an all in one project management Sofware and collaboration software used primarily for facilitating easy commu... Read More About Wrike

Viewpoint for Projects

Viewpoint for Projects

By Viewpoint

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Price On Request

Viewpoint for Projects is a document control solution for all of your construction documents such as drawings, submittal... Read More About Viewpoint for Projects

SmartTask

SmartTask

By SmartTask

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Starting Price

₹207/Month

Inclusive of all taxes

Softronics SmartTask is an online productivity tool that helps an organization track their team's progress. Every commun... Read More About SmartTask

Jira

Jira

By Atlassian

4.4 (8 reviews) Write a Review

Starting Price

₹824/Month

Inclusive of all taxes

Jira is a project management software for hyperactive teams. It is developed to deliver the iterative and incremental... Read More About Jira

WorkflowMax

WorkflowMax

By WorkflowMax

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Starting Price

₹1,652/Month

Inclusive of all taxes

Xero owned WorkflowMax is a powerful project management solution to help businesses track and report on their profitabil... Read More About WorkflowMax

Clickup

Clickup

By ClickUp

4.6 (6 reviews) Write a Review

Price On Request

ClickUp is one of the best productivity management software for organizations. It enables organizations to manage thei... Read More About Clickup

Citrix Podio

Citrix Podio

By Citrix Systems

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Price On Request

Communicate, organize and get work done in one place with Citrix Podio. Give your team a tool they’ll love to use.... Read More About Citrix Podio

Indradhanu Task Manager

Indradhanu Task Manager

By Indradhanu Consulting

Write a Review

Starting Price

₹1,156/Year

Inclusive of all taxes

Indradhanu Task Manager is a software solution for businesses to efficiently manage the various tasks that arise within... Read More About Indradhanu Task Manager

Last Updated on : 06 Feb, 2023

What are Project Management Tools?

Project management tools are software or platforms designed to assist with the planning, execution, and tracking of a project. They help teams to manage project tasks, deadlines, resources, and communication in a centralized and organized manner.

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Project Management Software Price List In India

Project Management Software Cost
Best Project Management Software Price Ratings
TaskOPad ₹236 /User/Month 4.7
Asana ₹824 /Month 4.5
Meshink Project Management ₹82600 4.7
TYASuite Project Management Software ₹235 4.5
Monday.com ₹24612 /Month 4.7
Wrike ₹809 /Month 4.8
Jira ₹824 /Month 4.3

Project Management Software Reviews

AG

Aditya Ghosh

review for TaskOPad

4.2

"Would recommend this app for managing your daily activities. After-service is quite nice."

See All TaskOPad Reviews

AG

Aditya Ghosh

review for Asana

4.5

"This is quite an easy-to-use tool compared to other tools. They provide app as well and the app is very user friendly and fast."

See All Asana Reviews

AV

ANKIT VARMA

review for D Katia Project And Task Management

4.6

"Fast, efficient service. Very helpful when contacted. Will be a returning customer. Thanks."

See All D Katia Project And Task Management Reviews

AM

Akshay Munjal

review for Meshink Project Management

4

"Techjockey provided 3-4 options based on my needs. They were also proactive in following up to ensure i had everything I needed to make a decision."

See All Meshink Project Management Reviews

R

4.2

"I would say it surely the best choice for task management and can be perfectly used for other purposes too." "

See All TYASuite Project Management Software Reviews

FAQs About Project Management Software

ClickUp, Monday.com, Workzone and Asana project management software can be used for financial tracking.

Project management software that can integrate with QuickBooks: Wrike, Teamwork, ActiveCollab and ProWorkflow.

Some of the project management platforms that offer Salesforce integration are Monday.com, Smartsheet, Milestone PM and Hive.

Project management software with Gantt chart: Asana, Trello, Jira, ClickUp and Monday.com.

The four of the best tools that come with invoicing feature are Wrike, Everhour, Slack and ClickUp.

Project management software with budget tracking: ClickUp, Asana, Wrike, Monday.com and WorkOtter.

Some of the best project management tools for mac are Celoxis, Wrike, Monday,com and ProWorkflow.

Top project management software for windows - Trello, Wrike, Clockify and Monday.com.

The best project management software for iPhone - Jira, MeisterTask, Basecamp, Asana and Trello.

The approximate price of project management software starts at 200 rupees per month onwards.

Yes, it is extremely useful because it helps you to streamline your projects, track tasks and manage your budget.

The cost of project management software completely depends on customizable features, the number of users and the specific requirements of your organization.

The Health Insurance Portability and Accountability Act (HIPAA) project management tools are Redbooth, Intuit QuickBase, Projectplace and TenRox.

Best project management software for video production - Proofhub, Workzone, ClickUp, Trello, Asana and Wrike.

The five best project management tools for construction include Monday.com, Buildertrend, Contractor Foreman and Fieldwire.

You can use a project management software to track your workflow, keep a tab on your team's progress, manage your budget and meet deadlines.

The best cloud based project management tools are Zohoprojects, Wrike, Monday.com, Celoxis, Infolio and ManagerPlus.

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