Buyer's Guide for Top Membership Management Software

Found our list of Membership Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What Is Membership Management Software?
  2. What Is Membership Management Software Used for?
  3. Who Uses Membership Management Software?
  4. Benefits of Using Membership Subscription Software
  5. Key Features of Membership Management Software
  6. Common Types of Membership Management Software
  7. Major Considerations When Buying Membership Management Software

What Is Membership Management Software?

Membership management software is a tool that enables membership-based entities to track and manage all the records of its members in a centralized database. The system integrates and automates functions such as fees collection, enrollment, membership renewals, contact details, transaction history, payment due dates, activities, etc.

In addition to that, membership software also assists organizations to improve their members' engagement and experience with communication, sharing resources, events promotion, etc. Membership management system is most useful for nonprofit organizations, health and wellness centers, social associations and clubs, Churches, gyms, educational centers, beauty centers, etc.

What Is Membership Management Software Used for?

Membership management software can be used for multiple purposes such as:

  • Members Engagement and Retention: Membership database software helps organizations to automatically create various incentive programs. These programs can help organizations to retain the existing members and rope in the new members.
  • Acknowledge Member's Needs: Through membership tracking software, entities can easily create members directory and automate various management processes. When members update their personal information in the system, it automatically refreshes and ensures all members' database is up to date.
  • Automate Administrative processes: With the help of membership platform software, membership-based entities can automate various administrative tasks. It can help them to manage membership renewals, send renewals reminders, communicate with members, update information, and similar administrative tasks.
  • Automated billing, Fee collection and Renewal: Through the solution, organizations can automate their billing procedure, easily collect fees, and renew the membership plans efficiently.

Who Uses Membership Management Software?

The following organizations use membership software:

  • Nonprofits: Most non-profit organizations rely on donations to run their business that comes from their members. With association membership software, they can categorize all their members depending on their contribution to the organization and manage all their details in a centralized database.
  • Health Clubs and Gyms: Health clubs and gyms work by charging their members a recurring membership fee to use their equipment, access their facilities, etc. Through the online membership software, these organizations can manage their enrollments, create membership plans, send reminders for renewal plans, etc.
  • Libraries: Major public libraries offer membership plans for their members. The library administration can use this software to maintain their members data, collect fees, manage membership renewals, etc.
  • Churches: These types of entities can keep track of all congregations with membership software. Through the system, Churches can manage members attendance for various events, manage donations, sending gratitude notes, etc.
  • Social Clubs and Associations: Membership management software helps various trade, local, professional, national association, sports and swimming pools clubs with events registration, content management, recording members data, etc.

Benefits of Using Membership Subscription Software

There are multiple benefits of using membership subscription software such as:

  • Streamline all Operations: Membership management system helps organizations to manage all the aspects of their membership plans. The system helps them to manage renewals, dues payments, create and manage various events, etc.
  • Centralized Database: Membership Management Software helps entities to manage all their members data in a centralized database. They can easily store members' details and update information as required easily through the system.
  • Automated Fee Collection and Renewal Requests: Through this software, users can automatically collect members' fees. Moreover, it can also automatically process renewal requests.
  • Easily Communicate with Members: With membership subscription software, organizations can interact better with their community members. Organizations can easily communicate with members via email, SMS, and push notifications that help in improving customer’s engagement.
  • Multiple Payments Methods: The membership management system enables members to pay for their membership plan through various payments methods such as debit, credit card, UPI etc.

Key Features of Membership Management Software

Here are some common features of membership subscription software users can find in the system:

  • Database Management: Store, update, and manage all the members information. Organizations can also create membership tiers depending upon their contribution.
  • Member Communication: Connect with members through phone calls, SMS, emails, social media handles, etc. Easily send custom messages or emails to your members about events, subscriptions, discounts, etc.
  • Email Marketing: Easily create emails campaigns and send bulk emails to members to enhance members engagement.
  • Event Management: Efficiently schedule and manage all activities, gatherings, events, including meetings, fundraisers, conferences, etc. You can also automate ticket booking and payment receiving processes.
  • Member Self Service Portal- Enables you to create every member’s individual portal to view and update information and maintain their membership plans based on monthly, quarterly, and annual basis for different members. Automatically renew every member’s membership plans, send reminders for outstanding payment, etc.
  • Dues Management: Keep a record of all the dues that need to be collected in a single database. Also, maintain and collect all membership dues easily.
  • Payment Processing: Enables business entities to accept different types of payment methods. Members can easily make payments through their debit or credit card directly through this membership management software.
  • Reporting: Filter out and gather member data to gain insights that impact fundraising, marketing, events, planning tasks, etc.
  • Compliance Management: To maintain regulatory compliance and norms for various NPOs and similar institutions.

Common Types of Membership Management Software

There are different types of management software for organizations such as:

  • Club Management Software: This type of membership tracking software is most useful for small and medium-sized organizations. It comprises of numerous features to help organizations with membership management, creating members forums, managing payment processing, etc. It can be useful for health and recreational clubs.
  • Association management Software: This type of membership program software is most useful for large sized organizations. It comprises of numerous features helping entities with membership management, conference and event management, payment processing, fundraising, etc.

Major Considerations When Buying Membership Management Software

Consider the following factors to buy the right membership management software that compliments your organization:

  • Features: The features of software must compliment your unique business requirements.
  • Price: The pricing of membership database software should be within your budget.
  • Payments Methods: It must comprise of various payment methods like UPI, credit card, Debit card, etc
  • User-Friendly Interface: Membership database software must have a user-friendly interface for better navigation.
  • Deployment: Choose software that has a deployment type that best fits your organization's requirements.
  • Integration: It must have the capability to easily integrate with existing software to streamline overall workflow.
  • Scalability: Membership program software must be able to handle larger operations in case of expansion.

Author: Kalpana Arya

Member Management Software

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Membroz Club Management Software

By Membroz

4.5 (1 reviews)

Starting Price

₹944/Month

Inclusive of all taxes

Membroz offers web-based club management software that includes different modules for managing clubs, hotels, & res... Read More About Membroz Club Management Software

Traqade GYM & Club Management Software

By Gympik

4.4 (5 reviews)

Starting Price

₹14,160/Year

Inclusive of all taxes

Traqade is a leading gym membership software for the fitness industry and is powered by Gympik. The software also boost... Read More About Traqade GYM & Club Management Software

Activenet

By Active Network

Price On Request

Activenet is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Members... Read More About Activenet

Zen Planner

By Zen

Price On Request

Zen Planneris a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Member... Read More About Zen Planner

The choice for the best club membership software would depend on the requirements and features of users. However, some of the best membership software include, Glue Up, GymMaster, Vagaro, WellnessLiving, etc.

The cost of membership management software would depend on the vendor and the type of features it has. However, you can purchase a membership system starting from INR 300 per member annually.

There are multiple benefits of using membership program software such as it automates administrative tasks, store members data, generate reports, payment processing, etc.

If you want to purchase association membership software, make sure it can be scaled, integrated with existing system, has a user-friendly interface, and can be accessed from any device easily.

CSI Fitness Club

By CSI Software

Price On Request

CSI Fitness Club is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This... Read More About CSI Fitness Club

Virtuagym

By Virtuagym

Price On Request

Virtuagym is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Members... Read More About Virtuagym

Fitcode

By Fitcode

4.5 (1 reviews)

Starting Price

₹867

Inclusive of all taxes

Fitcode is software for gym owners to manage all the activities from registration to sales. This gym management softwa... Read More About Fitcode

GymMaster

By GymMaster

Price On Request

GymMaster is a gym management software that aids in the supervision of all gym-related activities. This gym management... Read More About GymMaster

YourDigitalLift

By Your Digital Lift

4.9 (4 reviews)

Starting Price

₹35,400/Year

Inclusive of all taxes

YDL (Your Digital Lift) is a gym and club management software that helps gym trainers, yoga instructors, physiotherapi... Read More About YourDigitalLift

Glue Up

By GlueUp

Price On Request

Glue Up is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Membershi... Read More About Glue Up

Personify

By Wild Apricot

Price On Request

Personify is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Members... Read More About Personify

MemberClicks

By MemberClick

Price On Request

MemberClciks is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Memb... Read More About MemberClicks

Invanto

By Invanto

Price On Request

Invanto is a complete Membership Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Membershi... Read More About Invanto

Last Updated on : 07 Oct, 2022

What is Membership Management Software?

Membership management software is a tool that enables membership-based entities to track and manage all the records of its members in a centralized database. The system integrates and automates functions such as fees collection, enrollment, membership renewals, contact details, etc.

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Gym Management Software| Club Management Software| Yoga Studio Software|

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The membership management software helps organizations to connect with their members, receive payments, maintain members database, create members portal, and much more.

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