Buyer's Guide for Top Document Management Software

Found our list of Document Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is Document Management Software?
  2. Most Common Features of Document Management Software
  3. Why Document Management Software Is Important in Organization
  4. Advantages/Benefits of Document Management Software
  5. Consider Things Before Buying A Document Management Software

What is Document Management Software?

Document management software is a comprehensive solution that provides businesses’ automation capabilities to organize, capture, digitize, approve, store, access & process tasks related to business documents & files. Cloud-based document management system provides a centralized online repository for your documents which you can access easily to search, retrieve share files within & outside the organization. This software’s abilities let businesses be efficient, productive and cut down turnaround time.

Document management system (DMS) is an ultra-modern way to manage online documents controlling, tracking, scanning and file management systems in organizations. Organizations can store and manage their files & documents on a centralized system on a network for restricted access or online document management software allows any time anywhere access to the documents. The document management system provides an efficient way to enhance the productivity of the domains aligned to manage the documents. One of the best document management software is that offers hassle-free deployment and is quite easy to use.

Most Common Features of Document Management Software

Records management system: Document management software system helps businesses manage important data records & documents in an organization. This involves creating, maintaining, storing, and securing records associated with a business’s different verticals. Record management is also useful for companies to manage records for policies surrounding risk and compliance. Document management system for human resources also helps employees save time making information availability quick & easy. Maintaining records in accordance with compliance policies reduces future litigation risks.

Document workflow system: The workflow management feature sets up and monitors tasks, projects, and processes to ensure their resolution in a sequential manner. This feature also helps in automating routine tasks. The feature helps with document management by directing necessary documents to the appropriate person.

Document content management: Certain software comes with a content management feature that allows an organization to manage & post blogs and, maintain its content. This feature enables businesses to structure and polish their web content and, gain insights on the best optimization techniques for maximum returns.

Document imaging software for small business: This feature of document management solution is used for capturing, reprinting, and storing documents in image form. It makes it simpler for organizations to archive & preserve old physical documents. This way, organizations can save physical space & get rid of disintegrating & dilapidated records.

Drag-And-Drop Function: Businesses can upload files to storage hubs using the drag and drop feature.

Templates management system: Document creation can be sped up with this feature, as an organization can use pre-programmed templates during file creation.

Document management metadata: Users can customize document metadata & add descriptive information for the purpose of categorizing, locating, retrieving & archiving files.

OCR document solution (Optical Character Recognition): With this feature, scannable documents can be scanned, searched and indexed.

Import-export document management solution: Document management system allows quick file import & export across a network. Easy synchronization capabilities make this process easier, using the software’s integrations.

File management software: The file management system feature tracks every change made to a file over time. Earlier & revised versions can be restored and accessed by teams for source code.

Encryption: Certain documents need to be encrypted before saving & sharing, due to their confidential nature. Document management software can do that easily.

PDF document with a converter: Doc files can be easily converted to PDF files with this software.

Security And access document management system: File sharing and access can be restricted based on team, role & clearance easily.

MS Office And Outlook Integration: Files shared & received via MS Office & Outlook can be migrated & stored on this software.

Why Document Management Software Is Important in Organization

The document management solution lets your team members collaborate effectively on activities & projects. It keeps team members updated through document sharing and helps in keeping project completion on schedules. You can store your important data in the form of documents and files in a secure hub and restrict access to team members as necessary. Employees spread across different branches can use document management software to collaborate in real-time.

  • Your business should invest in a document management software system because Document management software provides you with a centralized, secure digital safe to keep records.
  • Paper-based records can be converted to digital format & uploaded into the server.
  • Maintaining digital documents decreases reliance on physical space.
  • Document management system lowers the risk of losing important documents due to damage or negligence.
  • Promotes collaboration among employees and helps them get more done.

Advantages/Benefits of Document Management Software

With the best document management system enterprise can make team collaboration and information sharing much simpler. The advantages of document management software include: -

Calamity Repossession: In chances of calamity, both natural & man-made, document management software online ensures that your files are secure. It serves so by storing files on a secure, cloud server that can easily be retrieved.

Optimizing Document Handling: Document management system manages an organization’s documents efficiently, at minimum operational costs. It ensures that your team members are updated on each file, so they can track project status and stay on track.

Improving Accessibility: Document management software online lets users access their files when they’re on the go. It can be used on computers or smart devices such as mobile phones and tablets, for you to stay updated at a moment’s notice.

Streamlined File Search and Retrieve Functions: Document system simplifies file organizing, searching, and making changes to files easier. Most document management software India comes with optical character recognition capability, which enhances file searchability based on characteristics such as name and keyword.

Tightened Security: Document management software India ensures that your files are protected, by providing role-based access control. This essential feature regulates each user’s access to documents and limits the actions they’re allowed to take. Files are thus, secured and away from prying eyes.

Boosting Collaboration: Using the best document management system enterprise, employees can work together and receive real-time updates when there are changes made. By refining information sharing, documents stored from different sources can be accessed in multiple locations.

Environment-Conscious: Paper-based documents require a lot of resources to create, maintain & access. There’s a cost involved in procuring such files along with stationary costs. Additionally, paper creates waste which is bad for the environment. Using a digital storage solution reduces your company’s contribution to waste production and eliminates strenuous disposal work.

Consider Things Before Buying A Document Management Software

Centralized File Repository: Ensure that the software provides a centralized file repository where documents can be stored, managed, edited, and accessed from by team members.

Time and Cost Efficiency: Best document management software in India you opt for should be capable of automating tasks related to document management. This will translate to a dramatic increase in output, which saves time, money and effort in the long run.

Security of Documents: Your document management software systems should provide the utmost safety to sensitive documents. Features like role-based access, encryption and fraud check should be built into the document management software.

Document Sharing: The best document management software you choose should allow a smooth flow of information between shareholders, employees & customers. This allows for better performance at the workplace.

Third-Party Integration: The software should be capable of integrating with other applications in your organization.

Author: Kalpana Arya

Best Document Management Software in 2022

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(Showing 1 - 20 of 58 products)

EzeeFile Document Management System

By Ezee Digital Solutions

4.3 (2 reviews)

Price On Request

EzeeFile is a web-based document management solution for enterprises of varying sizes. It acts as a central repository... Read More About EzeeFile Document Management System

Zoho Docs

By Zoho by Target Integration

4.6 (3 reviews)

Starting Price


Inclusive of all taxes

Zoho Docs is a state-of-the-art document management system that offers advanced tools and features to save, share, coll... Read More About Zoho Docs

Dynamic Web TWAIN

By DynamSoft

4.5 (1 reviews)

Price On Request

Client-Side - Dynamic Web TWAIN enables the shoppers to visit the website of a client, after which the merchant’s ser... Read More About Dynamic Web TWAIN

Microsoft Sharepoint Online (MOLP)

By Microsoft

4.3 (2 reviews)

Starting Price


Inclusive of all taxes

Microsoft Sharepoint Online MOLP is business & productivity software for windows that lets you share files and conte... Read More About Microsoft Sharepoint Online (MOLP)

Yes, users can easily convert any document into a PDF document.

Yes, you can scan documents as either PDF or TIFF image documents.

Yes, users can merge multiple document files into a cumulative PDF document or merge multiple TIFF images into a multi-page TIFF document.

Some common features of this software include document storage, search, archiving, version control, OCR, and collaboration tools.

LuitBiz DMS

By Luit

4.3 (2 reviews)

Price On Request

LuitBiz Document Management System(DMS) is an easy to use web based document management system built from ground-up usin... Read More About LuitBiz DMS

D-Sys Document Management System

By D-Sys Data

4.8 (2 reviews)

Starting Price


Inclusive of all taxes

D-Sys DMS is a future ready best Document Management System that provide great document management features. It is eas... Read More About D-Sys Document Management System

Micraft Document Management System

By Micraft

4.7 (2 reviews)

Price On Request

A complete productivity enhancing tool for business, the best Document Management System allows users to store files sec... Read More About Micraft Document Management System

Enterprise Document Management Software

By SutiSoft

4.5 (5 reviews)

Price On Request

SutiDMS is the best document management software that enables organizations to automate and manage the complete document... Read More About Enterprise Document Management Software

IBM Enterprise Content Management


4.1 (1 reviews)

Price On Request

Content management solutions enable an organization to take full advantage of the customer information and company knowl... Read More About IBM Enterprise Content Management

Microsoft Sharepoint (CSP)

By Microsoft

4.8 (1 reviews)

Starting Price


Inclusive of all taxes

Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly coll... Read More About Microsoft Sharepoint (CSP)

Online Journal Management Software

By Elixir

4.6 (1 reviews)

Price On Request

Online Journal Management System is an easy to use Journal management system. It is designed to manage the full record o... Read More About Online Journal Management Software

Krystal DMS

By Primeleaf

5.0 (2 reviews)

Starting Price


Inclusive of all taxes

Krystal DMS is a document management software that is designed to increase productivity. It enables one to carry out bu... Read More About Krystal DMS


By Discuss Business Solution

4.9 (2 reviews)

Price On Request

Greenbox is a powerful, secure, and easy-to-use online document management software that supports a paperless workplace... Read More About Greenbox

Document Management Application

By Evolve WebInfo

Starting Price


Inclusive of all taxes

Document Management Application is a complete Utility Software designed to serve Startups, SMBs, SMEs and Agencies. This... Read More About Document Management Application


By WeP Digital Services

Price On Request

WeP DMSis a complete Document Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Document Man... Read More About WeP DMS


By CannyMinds Technology

Price On Request

CannyDocs is a complete Document Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Document... Read More About CannyDocs

Doqm Document Management System

By DoqM

Starting Price


Inclusive of all taxes

Doqm Document Management System is an easy to use plug and play file manager developed for businesses. The software al... Read More About Doqm Document Management System

Oracle Aconex

By Aconex

4.3 (4 reviews)

Price On Request

Oracle Aconex is a construction management software that is used for monitoring and managing the design, construction,... Read More About Oracle Aconex

dMACQ Document Management System


4.9 (2 reviews)

Price On Request

DMACQ Document management system is a best document management software is equipped with powerful features to consolidat... Read More About dMACQ Document Management System

MSB Docs

By MSB Digital

4.6 (4 reviews)

Starting Price


Inclusive of all taxes

MSB Docs is a complete document management solution for enterprises to ensure hassle-free eSignature and document flow.... Read More About MSB Docs

Last Updated on : 07 Oct, 2022

What is Document Management Software?

Document management system (DMS) is an ultra-modern way to manage online documents controlling, tracking, scanning and file management systems in organizations. Organizations can store and manage their files & documents on a centralized system on a network for restricted access

Document Management Software Comparison

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Document Management Software Price List In India

Document Management Software Cost
Best Document Management Software Price Ratings
Zoho Docs ₹354 /User/Month 4.6
Microsoft Sharepoint Online (MOLP) ₹4101 /Year 4.2
D-Sys Document Management System ₹15000 /License 4.7
Microsoft Sharepoint (CSP) ₹7139 /Year 4.7
Krystal DMS ₹354 5
MSB Docs ₹19824 /User/Year 4.6

Document Management Software Reviews


"Ezee File is the best for document management and you can password protect your files with ease here. Setting user access is also so easy here."

See All EzeeFile Document Management System Reviews


aminur rahman

review for Microsoft Sharepoint Online (MOLP)


"Techjockey provided 3-4 options based on my needs. They were also proactive in following up to ensure i had everything I needed to make a decision."

See All Microsoft Sharepoint Online (MOLP) Reviews


Suraj Singri

review for Micraft Document Management System


"I have already purchased a software from them and it worked like a charm. I'm considering now to update it, so will take a look with them"

See All Micraft Document Management System Reviews



review for Enterprise Document Management Software


"Organize folders, documents Dashboard is excellent Customer service team is very helpful "

See All Enterprise Document Management Software Reviews


Sandeep Mahida

review for IBM Enterprise Content Management


"Amazing resource. Stumbled on them by accident and glad I did. Erick was fantastic at helping organize the information I was looking to obtain! Very happy I called them!"

See All IBM Enterprise Content Management Reviews

FAQs About Document Management Software

This software allows users to upload files into one centralized location where they can easily share documents and archive them for future reference. Document management software also makes it easier for users to collaborate and comment on working documents.

Yes. You can use the document management software’s Microsoft Integration with Outlook or the PDF print driver from other email programs to save your emails.

Here is the list of top 10 Document Management Software:- EzeeFile Document Management System Microsoft Sharepoint Zoho Docs i-doc 4.0 Dropbox Business Softpro Export EMS Professional 2.5 LuitBiz DMS Software EisenVault DMS Software IBM Box

Electronic document management system is used for organizing and storing different kinds of documents. Basically, it provides a way to store a large volume of digital documents centrally. 

Here is the list of best online Document Management Tools:- Power DMS Planview Projectplace Evernote Pdf element M-files Sutidms Openkm

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