Digital signature software is used for validating the authenticity of digital texts, files, documents, and messages. The digital signature is considered valid while finalizing contracts, transactions, legal processes or facilitating different corporate processes.
Last Updated on : 30 Jul, 2021
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Found our list of Digital Signature Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!
Digital signature software is used for validating the authenticity of digital texts, files, documents, and messages. The digital signature is considered valid while finalizing contracts, transactions, legal processes or facilitating different corporate processes. Online digital signature software can be used in place of manual handwritten initials. PDF signature software solutions are developed for capturing digital signatures through cryptographic applications. Once done, these signature formats can be attached or pasted to documents as valid proofs.
Software solutions for digital signing are used by businesses big and small, organizations, institutions as well as individuals for sending documents/contracts across multiple clients in multiple locations. Some of the available best digital signature software also provide functionalities as summary reports, authentication, response data, document tracking and managing liability waivers.
Choose PDF file: Select the file that needs to be signed and open it in the PDF signing software or application.
Tools panel: Go to Tools panel, search for Fill & Sign option and click on the same. Tools panel is in different locations in different applications.
Fill & Sign: An Add Signature option would appear after clicking on Fill & Sign option. Press enter on this option to sign it digitally.
Draw/Image/Type: As you select the Add Signature feature, three new options would pop up - Draw, Image, Type. This is where you would add the digital sign.
Create digital signature: Use any of the three options to put a digital signature - Attach Image, Type the Signature or Draw it. This is as per the end user's convenience.
Drag the e-sign: Once done, drag the e-signature into the space assigned for signature in PDF file and the e-sign for PDF file is done.
Engineering and Construction: Engineering and construction assignments are time-bound projects that have a good amount of investments at stake. Time-bound completion is thus mandatory to make it both profitable and successful. Therefore, PDF digital signature software is relied upon to finish paperwork such as signing up of contracts, tenders, appointments, quotes, purchase agreements and subcontractor agreements on time.
Tax and Accounting: Taxation and accounting services are full of legal/official documents such as assets and confidential letters, purchase agreements, RS forms, employee contracts, letters of consent, agreements relating to finance, etc. Such paper processes are hectic requiring signature from varied sources who are situated in different locations on multiple contracts just within a matter of day or two.
E signature software is used to finish ongoing paperwork on time even if it is from a party located in another corner of the country. Further verification is equally important. As a result, you will find tax and accounting firms using digital signature verification software for getting also these verification processes done.
IT Companies: IT companies use online signature software for signing contracts thus also helping these companies save resources on fax, email and coordination. This also ensures proper security and efficiency in their work.
Corporate Sectors: Teams like finance, HR, IT sales & marketing and legal extensively use PDF digital signature software for handling important documents. Whether someone has to sign a non-disclosure agreement, company policy agreements, or lease agreements, they need digital signature software for authentication.
Government Sector: Government bodies at both state and central level have increasingly started using digital signature software for increasing compliance when it comes to signing agreements. You will thus see this sector using e-signature software for contracts/agreements involving payroll, HR, housing papers, procurement forms, citizen business agreements, and other types of internal agreements.
Financial Sector: This is another sector, which has its own share of paperwork at its disposal to complete. Applications for a loan, mortgage services, and good faith estimates are the major areas where PDF digital signature software leads to quick signing processes. For signing in electronic form loan requests, reimbursement forms, investment applications and opening accounts, some of the best digital signature software is being used.
Healthcare Industry: Healthcare sector is strictly governed by government laws. This is necessary for ensuring full compliance, seamless services and security of documents. Vendors, stakeholders, physicians, patients, staff, partnering organizations, all are involved in the process. As a result, you will find healthcare systems depending on digital signature software for approving medical device equipment acquisition, tenders from pharmaceutical companies, managing insurance claims, clinical studies, etc.
Other industries like education, hospitality, banking and insurance also rely mostly on digital signature software for the validation of documents through electronic signature.
Simple Digital Signature Software: The first type of digital signature software is based on a simple format wherein the digital signature is not encrypted. This kind of signature is used for signing basic documents such as online forms for allowing the installation of software applications or filling up admission/examination forms. Wet signature scanned by electronic means or email signatures is a good example of a Simple digital signature.
Basic Digital Signature Software: A basic digital signature is not much different from the basic level of a digital signature. The only difference is that the Basic version of the digital signature can recognize changes that may occur in a document once it has been signed.
Advanced Digital Signature Software: This type of digital signature has legal implications for it is binding on the contracting parties. It uses asymmetric cryptography technology and public key infrastructure for not only identifying signature tampering but also verifying the user's identity.
Electronic signature: This is the prime feature of digital signature software. Say goodbye to signing documents manually with paper and pen. Adapt this convenient model for safe and secure signing process. Electronic signatures are equally verifiable and legally valid alternatives to handwritten initials.
Branding: PDF digital signature software offers customizing tools for personalizing header, messages, email subject, and color of the buttons. As a user, you can also attach the logo of your brand to any document through an online signature software.
SignForms: Create self-service and on-demand documents by collecting signatures from a secure URL. This functionality is possible without any integration and coding hassles. Some of the best digital signature software aside from providing SignForms also provide for standard NDAs, account change request forms, sales order forms and new customer signups.
In-Person Signing: Documents do need to be carried everywhere physically because with digital signature software, you can save documents on cloud storage, email or any other device for accessing them anytime and from anywhere.
Bulk Send: In case you want documents signed from multiple people then a digital signature platform could be an answer. All you got to do is import documents from computing devices and upload CSV file as it contains the details of all the recipients. Next, add a field for signature for these recipients and press the send button. It's done as soon as you would be receiving bulk signatures.
Integration: Automate workflow, manage contracts, and facilitate document signing online by integrating a PDF signature software with varied file storage applications on a system. Then use inbuilt templates and brand styles for customizing these documents.
Strong Encryption: Digital signature verification software provides for verification features to ensure that the digital signature is authentic and not duplicate. Most of the best digital signature tools use secure encryption techniques to prevent identity theft.
Video Confirmation: Again some of the best available digital signature software provides a video confirmation feature in case a company attempts at identifying the signing person. This is done to prevent any possibility of tampering or signature getting duplicated.
Legal Validity: Digital signatures are valid and legally binding in any court of law. They are as authentic and as admissible as any handwritten signature or thumbprint would be. It has added benefits such as archiving of documents, time stamping, and tracking.
Secure Medium: Digital signing is not just legally valid but also highly secure. Signing parties are provided with passwords, codes, and PINs to authenticate their identity before signing. These advanced security features go a long way in ensuring that no document has been altered without requisite permission.
Outstanding Customer Experience: Digital signing tools are a boon for customers especially because they can now access the documents with ease. Even legal or contractual papers can be processed with a digital signature even from the remotest of locations. On the other hand, companies too don't have to wait long for receiving signatures.
Workflow efficiency: With the above benefits in place, it goes without saying that digital signature software streamlines the workflow across departments and make them efficient, convenient and fast. Moreover, additional features such as status tracking lets the signing authority or signatory track at which stage a particular document is.
Cost saving: Processes such as shipping, parceling, packing, delivering of documents are all expensive and time-consuming. But through digital signature software, you can get documents authenticated with online PDF software and save costs, resources and time.
Environmental benefits: Government bodies, corporates, and non-profit organizations can contribute significantly in reducing the carbon footprint by minimizing the dependency on physical papers for signing and authentication processes.
Security: Digital signatures are highly secure platforms as they ensure encryption of signature in order to make them absolutely foolproof. Electronic signatures include not just initials but also images and symbols to highlight the identity of the person signing a paper. The digital signature is primarily used to secure a document while an electronic signature helps verify a document.
Verification: Digital signing software follows a strict verification mechanism for providing a certificate-based digital ID to the signing authority. This is done to maintain the authenticity of the signature. Electronic signatures use email addresses, phone numbers and pin codes to verify the identity of a concerned person.
Validation: Trusted service providers or reliable certificate authorities provide validation for digital signatures. This is again important to ensure full compliance and security. However, electronic signatures do not follow the validation procedure.
Tamper Proof: Digital signatures can't be tampered with. Any changes in the document would get highlighted. However in electronic signatures, identification of such tampering or forging is not possible.
Q1 - What is PDF signer software?
PDF signer software is used for signing documents online. It is a highly secure platform used for not just signing but also tracking, storing and sending documents. End users can make use of available paid and free PDF signing software for uploading digitally signed documents and saving valuable time as well as resources that are otherwise spent on managing manually signed documents.
Q2 - Are Digital Signature Solution Legal and secure?
Yes, electronic signature software / e signature software is meet to stringent security and all legal standards. This e signature software is for all industrialists and small businesses.
Q3 - Difference between digital signature and electronic signature.
A digital signature is mainly used for secure and important documents by certification authorities. A digital signature has a procedure to do it. An electronic signature / e signature is used when the signer has got the intention to do so.
Q4 - What are the best free online PDF signer software?
The best free online free PDF signer software available currently are:
Q5 - Mention some of the trusted free digital signature software.
Some of the trusted free electronic signature software are:
Q6 - How digital signing software works?
Digital signing software uses mathematical algorithms to generate a public key and a private key. For each digitally signed document, a cryptographic hash is generated. This cryptographic hash is encrypted with the help of sender's private key and gets stored in highly secure HSM box. This encryption is attached to the document and only then sent to the recipients for digital signing along with this sender's public key.
Q7 - Which is the best Bulk PDF signer software?
Some of the available best Bulk PDF signer software are: