What is Attendance Management Software?

Attendance management software is a crucial function to measure various parameters on which an employee is evaluated such as attendance, leaves taken, assignments completed, etc. The conventional way of attendance management has many flaws like inaccessibility, inaccurate data, lengthy process, high cost, non-environment friendly, and more. With the advent of attendance management software, the process of maintaining employee attendance has become paperless and time-efficient. It has become convenient to calculate the overhead cost (indirect or non-labor cost required to run a business). This software helps in streamlining the process by storing the information in one central database that can be accessed by multiple users.

Features of Attendance Management Software

• Biometric Device
• Leave Management
• Time & Attendance Tracking
• Analytics & Reporting
• Event calendar
• Multi-Location
• Task Management
• Timesheets
• Expenses Management
• Payroll Management
• Shift Management
• Employee Self Service Management

An automated timesheet approval process

The manual process of timekeeping requires various supervisors to verify the attendance and give approval for salary processing. This process is inefficient and prone to several inconsistencies. An attendance monitoring system flawlessly streamlines the timesheet by automating the functions and bringing efficiency and smoothness in operations.

Extensive shift management

Attendance management software is used for managing attendance exceptions, multiple shifts and rotation policies. The employee self-service portal lets supervisors and managers alter the daily work schedules in real-time.

Attendance processing

A good attendance monitoring software processes attendance in real-time. It gives you a clear view of who’s in the office at a given point in time. You can also configure the software to different processes within your organization, such as automatic daily attendance processing, absence alerts, manual override policy, event notifications, and more. The software should also be capable of generating consolidated attendance reports.    

Customized Payroll Report

This is another essential feature of attendance management software; it allows quick and easy generation of payroll reports that are customized to your business needs. The data of all employees can be accessed quickly and a payroll report can be generated with accuracy.

Attendance management software is pivotal for HR departments and business as a whole to work seamlessly. It has numerous benefits for the organization, right from cost reduction to increased revenue. There are businesses that are still missing out on these software tools. To run a business successfully in today’s digitalized world, attendance management software is essential.   

Benefits of Attendance Management Software

Reduce the Time of Payroll Processing

One of the prime benefits of attendance management software is that employees and the HR team can spend less time tracking and managing the duration spent by employees working each day. Employees can concentrate on their work rather than spending time to rectify the problem of payroll processing.

Prevent Buddy Punching and Other Time Theft

The parameter for time theft is vast, it can include anything from taking a longer lunch break to punching in for a buddy that’s late for work, commonly known as buddy punching. Time theft can be costly for an organization, both in terms of labor cost and productivity with contactless attendance system.

Reduces Human Errors

An attendance management software minimizes the risk of human mistakes and brings consistency and order in business operations. The system is known to be relatively more accurate than the traditional method of attendance management.

Increases Security

The software in sync with biometric devices acts as a great security tool. It can be used to limit and track areas accessed by employees. Biometric devices prevent employees from punching each other.

Enhances Productivity

Attendance management software helps employees mark their planned leaves on the system. This way, managers can be aware of the strength of their team on a particular day, and accordingly, assign tasks. Tasks can be planned in advance to reduce overhead costs and assist the manager with timely employee reports to effectively manage the labor force.

It Saves Money

Implementing an attendance management software in collaboration with biometric devices immediately helps reduce the labor cost. The process of manually collecting, storing, calculating, and processing of attendance data for the purpose of payroll can be cumbersome. But with the assistance of attendance management software, the process becomes efficient.

Automate Student Attendance

School management software not only helps to connect parents with teachers, but this software also helps in managing student attendance. Attendance software is considered as one of the best software to reduce hassles for teachers in schools.  

Real-Time Tracking

A cloud-based attendance management software helps track the ongoing operations on a real-time basis. The software helps in automating the payroll process.

Things to Look for in an Attendance Management Software

Attendance monitoring software can be cloud-based or available online. It enables the HR department to keep a record of detailed employee working hours. The system does not just monitor employees’ login and logout time but provides the managers with real-time insights into the discipline of employees. These are some of the things to look for while investing in top attendance management software in India.

Ease of Usage and Configuration

The foremost quality of the best attendance management software is the ease of usage. The user interface should be designed in a manner that allows employees to easily clock in and out. Attendance management software should be easy to configure according to the requirements of your business.

Automatic Overtime Calculation

In today’s digitalized world, manually calculating the overtime hours of employees is expensive and time-consuming. An attendance management system helps calculate regular and overtime hours, irrespective of the salary package.

Leave Time Tracking

A software of this class should have the function of recording the leaves taken, such as parental leave, sick leave, medical leave, annual leave, etc. The attendance management software should help managers get the required data for assigning tasks effectively.

Multiple Entry Points

An attendance management software that functions easily on mobile is a viable option. The software allows GPS tracking and helps employees check-in and out even when they are working offsite.

Strong Reporting

Top attendance management software in India does more than just managing leaves. It provides advanced features to view work delegation reports and get other reports to track employee leave and attendance.